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Internship - European Sourcing & Administrative Analyst

Tiffany & Co.
Paris, France
Closing date
18 May 2024

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Full Time

Job Details

The European Sourcing Operations (ESO) team, based in Paris, has been in place since January 2022. Its main purpose is to define, propose, and implement an industrial strategy to support the growth and expansion of Tiffany & Co.'s High Jewelry (HJ) and Fine Jewelry (FJ) business. This involves close collaboration with the teams based in the United States to strengthen, optimize, and develop European manufacturing capacity (subcontracting and partnerships).

We are seeking an Intern - European Sourcing & Administrative Analyst to develop structure ESO activities in local Logistic, Finance and System areas. You have a rare and exciting opportunity to join an entrepreneurial team in creation with high expectations and contribute to the team's fast development.

Key Accountabilities

Logistic support:
  • Assist ESO team with administrative and logistic process to ship internationally Fine & High Jewelry pieces during development or production stages (courier, shipping, freight)
  • Develop and maintain tools and process to follow stones, samples, prototypes and finished good flows
  • Support suppliers on shipments steps: documentations, carriers, customs
  • Support local logistic team to optimize the new European distribution platform with EU jewelry suppliers

Financial support:
  • Monitor & support supplier invoicing / reception / payment in collaboration with supply and accounting teams
  • Manage prepayments request and reconciliation in partnership with accounting teams
  • Facilitate ESO budget & spends follow up
  • Support development team on invoicing process during development product phase: share guidelines with suppliers, follow up with product development and JDIW teams, consolidate information collected in the system to generate payment
  • Facilitate and support precious material inventory with external suppliers & local finance team

System and process support:
  • Develop and maintain process documentation and manage implementation in support of the team
  • Set up data in ERP to launch development project and ensure master data updates in JDE (final sign-off and branchplant)
  • Make first analyses on Product Price Variances (PPV) for sourcing team: collect primary info and make some checks to facilitate their decision making
  • Structure and handle the precious material monitoring, tracking & reconciliation of ESO inventory (ERP, documentation, side files)

Required Qualifications
  • Final year of a business administration/master degree
  • Proficiency in PC applications - Microsoft Office (Excel, MS Word, PowerPoint)
  • Strong project management skills
  • Fluent in English, and the ability to effectively communicate with all levels of management and staff (verbal and written)
  • Independent, self-starter, ability to work well in a fast-paced environment with a multifunctional and multicultural team
  • Ability to be flexible and manage changing priorities; must have a strong sense of time management

Additional Information:
  • Location: Paris
  • Start date: September 2024
  • Duration: 6 months
  • Internship agreement mandatory



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