Job Details

Job title

EA to Principals, Art Partner

Location

London, United Kingdom

Level

Assistant / Entry Level

Function

Administration

Posted

Contract

Full-time, Salary Unspecified

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Job Description

1. Daily management of the principal’s calendar (Schedule both personal and business meetings and appointments).

2. Create travel itineraries: booking flights (air mileage management), taxis, local drivers, hotels, restaurants, etc.

3. Visas and passport applications, ESTA’s for US, etc.

4. Arrange ground transportation (freelance drivers).

5. Oversee works and repairs when needed following both calendar and budget. Liaising with lawyers, contractors and designers.

6. Managing a worldwide art collection, with insurance, shipments and framings.

7. Process health insurance claims.

8. Entering information and keeping CRM updated.

9. Assess business credit cards statements every month to check all travel charges are correct.

10. Assisting the principals with their call list.

11. Coordinate executive communications, including taking calls, responding to emails

and interfacing with clients.

12. Maintain an organized filing system of paper and electronic documents

13. Uphold a strict level of confidentiality

14. Develop and sustain a level of professionalism among staff and clientele

15. To take on various assignments as they arise, such as supporting the management

team in specific projects.

The Ideal Candidate

We are looking for an energetic and dynamic person who is extremely organized and has a positive attitude. The candidate must be detail-oriented and also flexible to work in a fast-paced environment. Travel plans might change with short notice so we need someone who can act fast and essentially get things done.

Speaking Spanish and/or French will be a plus.

2-3 years experience as an EA preferable.

Language skills

  1. English, Native or bilingual proficiency

About Us

art partner is the leading artists management and creative content agency with offices in New York, London and Paris. 

in addition to artist management and representation, art partner provides a full range of services to its artists and clients including syndication and licensing, fine art print sales and the development and promotion of books and exhibitions. 

the agency also offers full production services for print and film. 

founded in 1992 art partner now works on over 1000 projects a year including both editorial and advertising. 

advertising clients include Louis Vuitton, Burberry, Benetton, Versace, Dior, Giorgio Armani, Chanel, Shiseido, Miu Miu, Estee Lauder, Bulgari, D&G, Michael Kors, Hugo Boss, Revlon, Calvin Klein, GAP, Mango, Givenchy, L’OREAL, Zara... 

editorial clients include US Vogue, French Vogue, British Vogue, Italian Vogue, L'Uomo Vogue, German Vogue, Australian Vogue, V Magazine, W Magazine, Vanity Fair, Harper's Bazaar, LOVE, Numero...