Job Description
This is an exciting opportunity to support the Chief Brand Officer in a fast paced and often changing environment. The Administrative Assistant must be able to troubleshoot, think/act immediately and independently. This person must be able to communicate effectively and professionally with Executives and external clients, be able to create effective working relationships with internal associates, outside consultants, and business partners. The Administrative Assistant should be proactive within the organization, and not only take direction, but also strategize and act on how to streamline processes. The ideal candidate will have a positive can-do attitude and can easily think ahead for the individual he/she supports. The person needs to be a strong brand ambassador.
Responsibilities:
- Maintain Outlook calendar, answer phones, organize and prioritize meetings
- Create correspondences, PowerPoint presentations, and reports as necessary
- Ensure time management for Chief Brand Officer
- Make extensive travel arrangements and itineraries for Creative Director and team
- Reconcile expenses using Concur
- Ad hoc projects as needed
- Event Planning (event location, vendors, food, etc.)
- Personal tasks when necessary
The Ideal Candidate
Qualifications:
- 4+ years’ experience assisting an Executive in a fast paced environment
- Strong computer skills including Microsoft office suite
- Organized with strong attention to detail
- Excellent communication (both verbal and written) and ability to communicate confidential information to all levels of the organization
- Ability multitask
- Strong prioritization skills
- Bachelor’s degree preferred
- Strong sense of judgment when dealing with confidential information
