Job Details

Job title

Procurement Manager, October's Very Own


Toronto, Canada







Full-time, Salary Unspecified

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Job Description

The Procurement Manager is responsible for the procure to pay function at October's Very Own Merchandising – for the tactical and strategic procurement of commodities, supplies, equipment and services used by the company. He or she will work across functional and geographic boundaries to develop and maintain a high-performance culture in the function, resulting in continued success in meeting functional KPIs.

Essential functions and responsibilities: 

·      ERP proficiency 

·      Managing and mentoring a dynamic team of purchasing agents

·     Strategically develop and implement purchasing plans covering all commodities, services and supplier processes throughout a global enterprise to deliver maximum value and leverage, and to manage the purchasing process from purchase request to delivery

·     Establish and maintain measurable performance metrics for all levels of procurement activities such as supplier performance, supplier quality, internal order placement performance, financial (AP) performance and material shortage elimination

·     Utilize analytical, forecasting and negotiation skills to procure goods, materials and services on favourable terms

·     Report on parts and materials expenses so finished goods can be priced correctly 

·     Support October's Very Own production and sales efforts by ensuring materials orders and inventories stay on track

·     Stay on top of lead times to assist with manufacturing planning

·     Liaise with other functional areas such as Sales, Product Management, Customer Service, Warehouse and Transport personnel to ensure alignment of activities and objectives

·     Partner with stakeholders, and liaise between suppliers, manufacturers and internal departments to ensure clear requirements documentation

·     Develop and implement purchasing and contract management instructions, policies, and procedures

·     Represent company in negotiating contracts, formulating policies with suppliers and closing deals with optimal terms

·     Build and maintain good relationships with new and existing suppliers

·     Identify vendor opportunities and challenges and partner with the Product Management team to ensure appropriate resolution

·     Report to management the measurable status of progress and corrective actions as it pertains to vendor performance

·     Evaluate and authorize purchase orders, contracts, bids, requisitions and change orders for the purpose of ensuring adequate budget management as well as vendor compliance

·     Direct and coordinate activities of personnel engaged in buying, selling, and distributing materials, equipment, machinery, and supplies to reduce maverick spending

·     Manage the company’s day-to-day purchasing activities and ensure that all purchasing agents are meeting their personal performance standards

·     Ensure order grievances and discrepancies are resolved in timely manner

·     Work across a global organization, balancing global and local needs and impacts

·     Work with CFO and DOO – Supply Chain to establish spending budgets across multiple purchasing categories

·     Monitor budget allocations, expenditures, fund balances and related financial activities for the purpose of ensuring that allocations are accurate, expenses are within budget limits and fiscal practices are followed

·     Collaborate with production manager in managing the nominated suppliers, ensuring supplies inventory is leveled and in constant flow

·     Collaborate with merchants to develop metrics for gauging inventory level needs and then maintaining those levels throughout the year

·     Manage material flow to insure inventory is maintained to the optimum level to support on time deliveries while keeping inventory holdings at the appropriate levels

·     Take the lead in creating ways to manage obsolete stock to help offset losses

·     Assist in developing more effective billing and invoicing processes; process payments and invoices

·     Produce reports and statistics on spending and saving

·     Assess, manage and mitigate risks

·     Determine quantity and timing of deliveries

·     Monitor and forecast upcoming levels of demand

·     Determine and track KPIs

·     Provide reports for upper management

·     Perform personnel functions (e.g. interviewing, evaluating, supervising, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel and achieving objectives within budget   

·    Maintain a variety of files (manual and machine) (e.g. vendor, contract, guidelines, purchase orders, bills etc.)

The Ideal Candidate

·     6+ years progressive experience in Purchasing & Sourcing with extensive experience in the manufacturing industry, preferably in a strategic setting in a mid-size organization

·     2+ years most recent experience related to apparel industry

·     Industry certifications (CPP, CPPM) preferred

·     ERP software experience required

·     A knack for negotiation and networking

·     Ability to gather and analyze data and to work with figures

About Us

Established in 2008 in Toronto, Canada, October’s Very Own (OVO) is a global lifestyle brand. OVO designs, produces and manufactures art, music, clothing & accessories and special collaborations.