Sample Coordinator - Photo Studio

Gap Inc.

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Job Details

Job title

Sample Coordinator - Photo Studio, Gap Inc.


San Francisco, United States


Executive / Coordinator


PR, Marketing & Communications



Full-time, Salary Unspecified

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Job Description

What you'll do

  • Responsible for processing and managing multiple sample assortments for online photo studio using Filemaker Pro database.
  • Responsible for checking-in, generating barcode labels and conducting preliminary data accuracy check for merchandise samples.
  • Responsible for maintaining an organized in-house sample closet with the ability to locate samples at any given time.
  • Understand multi-brand photography pipelines and ensure sample-related milestones are met; prioritize work accordingly.
  • Route samples to/from Account Management team for photography; track samples to/from Digital Artist team for retouching; facilitate a fast-track process as needed.
  • Track merchandise samples for various shoots simultaneously; pre-shoot, during and post shoot
  • Identify and resolve sample variances with cross-functional business partners; communicate specific variances that may impact photography.
  • Partner with Assistant Account Managers to communicate shot prioritization and enable process efficiencies.
  • Partner with Producer and Stylist teams to maintain an effective sample sharing process during product photography style outs and marketing photo shoots.
  • Publish sample exception reports and partner with Brand Sample Coordinators to obtain sample ETAs; report data to Account Management team; resolve outstanding sample issues.
  • Organize merchandise in preparation for seasonal marketing photo shoots; cross-reference incoming samples against shot request data and highlight variances.
  • Closely manage sample return process to ensure items are promptly returned/donated.
  • Responsible for maintaining stocked and organized styling supplies for Howard studio.
  • Support Account Management team with special projects.

Who you are

  • Strong organization skills with extreme attention to detail
  • Strong sense of urgency
  • Strong time management skills
  • Strong written and verbal communication skills
  • Ability to manage multiple concurrent projects in a fast-paced environment
  • Ability to prioritize and think strategically
  • Ability to manage changing sample variables that may impact photography
  • Ability to work independently but also in a team environment
  • Technical proficiency in Word, Excel, Outlook and Filemaker Pro
  • BA preferred and/or equivalent experience

About Us

Doris and Don Fisher opened the first Gap store in 1969 with a simple idea — to make it easier to find a pair of jeans and a commitment to do more. Over the last 46 years, the company has grown from a single store to a global fashion business with five brands — Gap, Banana Republic, Old Navy, Athleta and Intermix.

Gap's clothes are available in 90 countries worldwide through 3,300 company-operated stores, almost 400 franchise stores, and e-commerce sites and is still growing.