Senior Coordinator Special Events

Tommy Hilfiger

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Job Details

Job title

Senior Coordinator Special Events, Tommy Hilfiger


New York, United States


Executive / Coordinator


PR, Marketing & Communications



Full-time, Salary Unspecified

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Job Description

The Senior Coordinator, Special Events is responsible for supporting the VP and Senior Manager of Special Events & Sponsorships in planning and producing all event related activities. This person will work within the marketing department to ensure all event related needs are organized and properly carried out from planning through execution.

The ideal candidate will have a sense of urgency, exercise discretion and judgement; have a high attention to detail, extremely organized, friendly and a ‘can do’ attitude.


Oversee all administrative duties for the department including scheduling, master calendars organizing all event materials, coordinating/assembling all reports

Assist in the creation, planning and production both leading up to and onsite for all events

Prepare and monitor event budgets, invoice tracking, and quarterly event calendars

Assist with creating, writing and editing event concept decks, studio briefs, production schedules and timelines

Organize and document all materials such as photos and videos from events & initiatives

Conduct daily researching of competitor brands and compile monthly brand analysis report

Assist with weekly status reports and department presentations

Work with other teams within the marketing department on initiatives and event related projects

Develop and maintain relationships with external vendors, including handling vendor negotiations

Manage VP of Special Events & Sponsorships calendar and meetings

Must be knowledgeable of the brand’s history, its competitors, and current events

The Ideal Candidate


  • Bachelor’s degree
  • 3+ years of demonstrated experience, preferably in an event space environment
  • Conversational Spanish, a plus
  • Maintain a high attention to detail
  • Established relationships with external vendors
  • Ability to maintain a professional and discreet attitude at all times
  • Able to problem solve; self-starter with strong ability to meet deadlines and expectations
  • Work well autonomously, take ownership of tasks and be accountable
  • Stellar customer service
  • Ability to perform well in high stress situations
  • Reliable, dependable and resourceful
  • Extremely organized and able to prioritize needs
  • Strong communication skills, both oral and written; able to take direction and make necessary actions in relation to the needs of the request
  • Positive, friendly attitude, a must
  • Experience with MS Suite and Keynote
  • Experience with Excel for budget and timeline management
  • Must be able to handle multiple projects
  • Detail oriented, innovative and agile
  • Fluid environment with changing priorities
  • Some lifting (50 pounds or less) required
  • International and domestic travel is required; candidate must have active passport
  • Late and weekend hours as needed

Language skills

  1. English, Native or bilingual proficiency

About Us

Tommy Hilfiger is one of the world’s leading designer lifestyle brands and is internationally recognized for celebrating the essence of “classic American cool” style, featuring preppy with a twist designs.  Founded in 1985, Tommy Hilfiger delivers premium styling, quality and value to consumers worldwide under the Tommy Hilfiger and Hilfiger Denim brands, with a breadth of collections including Hilfiger Collection, Tommy Hilfiger Tailored, men’s, women’s and children’s sportswear, denim, accessories, and footwear. In addition, the brand is licensed for a range of products, including fragrances, eyewear, watches and home furnishings. Founder Tommy Hilfiger remains the company’s Principal Designer and provides leadership and direction for the design process.  Tommy Hilfiger, which was acquired by PVH Corp. in 2010, is a global apparel and retail company with more than 17,000 associates worldwide. With the support of strong global consumer recognition, Tommy Hilfiger has built an extensive distribution network in over 90 countries and more than 1,400 retail stores throughout North America, Europe, Latin America and the Asia Pacific region. Global retail sales of the Tommy Hilfiger brand were US $6.7 billion in 2014.

With a heritage going back over 130 years, PVH has excelled at growing brands and businesses with rich American heritages, becoming one of the largest apparel companies in the world. We have over 30,000 associates operating in over 40 countries with over $8 billion in 2014 revenues. We own the iconic Calvin Klein, Tommy Hilfiger, Van Heusen, IZOD, ARROW, Speedo*, Warner’s and Olga brands and market a variety of goods under these and other nationally and internationally known owned and licensed brands.